Privacy Policy for AOMS

Effective Date: January 1, 2025 Last Updated: January 1, 2025

1. Introduction

Mohammed Alojaimi Est. ("we," "our," or "us") operates the AOMS mobile application (the "Service"). This Privacy Policy informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.

By using the Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide to Us

Account Information: Name, email address, employee ID, phone number
Profile Information: Job title, department, assigned locations
Authentication Data: Username, password (encrypted), biometric data (stored locally on device only)

2.2 Information Collected Automatically

Location Data: GPS coordinates for attendance verification (only during check-in/check-out)
Device Information: Device type, operating system, unique device identifiers
Usage Data: App features used, time spent, interaction patterns
Log Data: IP address, app crashes, system activity, performance data

2.3 Information from Third Parties

Employer Data: Employment details, work schedules, site assignments
Integration Data: Data from connected business systems with your employer's consent

3. How We Use Your Information

We use the collected information for:

3.1 Service Provision

Verify attendance at assigned work locations
Process leave requests and approvals
Manage maintenance reports and tickets
Provide account authentication and security

3.2 Communication

Send push notifications for work-related updates
Provide customer support
Send important service announcements

3.3 Service Improvement

Analyze usage patterns to improve features
Debug technical issues
Develop new features and services

3.4 Legal and Safety

Comply with legal obligations
Enforce our Terms of Service
Protect against fraud and abuse
Ensure workplace safety and security

4. Data Sharing and Disclosure

4.1 With Your Employer

We share your data with your employer for:

Attendance records and reports
Leave management
Performance analytics
Compliance with employment policies

4.2 Service Providers

We may share data with third-party service providers:

Cloud hosting services (data storage)
Analytics providers (aggregated data only)
Push notification services
Map services for location verification

4.3 Legal Requirements

We may disclose information if required by law or in response to:

Court orders or subpoenas
Government requests
Legal proceedings
Protection of rights and safety

4.4 Business Transfers

In case of merger, acquisition, or sale of assets, user information may be transferred to the new entity.

5. Data Storage and Security

5.1 Storage Location

Data is stored on secure servers in Saudi Arabia
Backup data may be stored in additional geographic locations

5.2 Security Measures

Encryption in transit (TLS/SSL)
Encryption at rest for sensitive data
Regular security audits
Access controls and authentication
Regular data backups

5.3 Data Retention

Active account data: Retained while account is active
Attendance records: 7 years (as per labor law requirements)
Deleted account data: Removed within 90 days
Backup retention: 30 days

6. Your Rights and Choices

6.1 Access and Update

You can access and update your personal information through the app settings or by contacting us.

6.2 Data Portability

You may request a copy of your data in a machine-readable format.

6.3 Deletion

You may request deletion of your account and personal data, subject to legal retention requirements.

6.4 Location Services

You can disable location services, but this will prevent attendance check-in functionality.

6.5 Push Notifications

You can manage push notification preferences in your device settings.

6.6 Opt-Out

You can opt-out of non-essential communications and analytics.

7. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18.

8. International Data Transfers

If you access the Service from outside Saudi Arabia, your information may be transferred to and processed in Saudi Arabia where our servers are located.

9. Cookies and Tracking Technologies

9.1 Mobile App

The mobile app does not use cookies but may use:

Local storage for offline functionality
Analytics SDKs for usage tracking
Crash reporting tools

9.2 Web Portal (if applicable)

Session cookies for authentication
Analytics cookies for usage patterns
Preference cookies for user settings

10. Third-Party Services

The Service may contain links to third-party services:

Google Maps for location services
Firebase for push notifications
Sentry for error tracking

These services have their own privacy policies.

11. Privacy Policy Changes

We may update this Privacy Policy periodically. We will notify you of any changes by:

Updating the "Last Updated" date
Sending push notifications for significant changes
Requiring acceptance for material changes

12. Data Protection Officer

For privacy-related inquiries, contact our Data Protection Officer:

Email: privacy@alojaimi.com
Phone: +966 XX XXX XXXX
Address: [Company Address, Saudi Arabia]

13. Regulatory Compliance

This Privacy Policy complies with:

Saudi Arabia Personal Data Protection Law (PDPL)
GDPR (for EU residents)
CCPA (for California residents)
Apple App Store Guidelines
Google Play Store Policies

14. Special Provisions for EU Residents

If you are in the European Union, you have additional rights:

Right to object to processing
Right to restrict processing
Right to lodge a complaint with supervisory authority
Legal basis for processing: Legitimate interest and consent

15. Special Provisions for California Residents

If you are a California resident, you have additional rights under CCPA:

Right to know what personal information is collected
Right to know if information is sold or disclosed
Right to say no to sale of personal information
Right to equal service and price

16. Contact Information

Mohammed Alojaimi Est. [Street Address] [City, Postal Code] Saudi Arabia

Email: support@alojaimi.com Phone: +966 XX XXX XXXX Website: https://alojaimi.com

17. Grievance Redressal

If you have any grievances regarding this Privacy Policy or data handling:

Email us at privacy@alojaimi.com
We will acknowledge receipt within 48 hours
We will investigate and respond within 30 days
If unsatisfied, you may contact relevant regulatory authorities

18. Consent

By using AOMS, you consent to:

Collection and processing of your data as described
Transfer of data to servers in Saudi Arabia
Sharing of data with your employer
Use of location services for attendance verification

You may withdraw consent at any time by deleting your account.

Note: This Privacy Policy is a template and should be reviewed by legal counsel to ensure compliance with all applicable laws and regulations.

Version: 1.0.0 Document ID: AOMS-PP-2025-001